The board of directors is responsible for helping your startup navigate through the sites most challenging stages of growth. They must then decide on strategies and approve action plans that will guarantee success for the business. This is why efficient and effective board meetings are so crucial. To ensure this, it’s crucial that certain rules are followed during the meeting.
First, you must provide attendees with sufficient notice of the meeting in advance. This may vary depending on the size of your company however five to seven business days is generally considered a reasonable timeframe. This allows attendees to review the board pack and to attend the meeting in person or over video, and participate in an efficient discussion.
It is important to set time limits on each item on the agenda for the board meeting. This will help keep the meeting focused on the important issues on the table and ensure that all board members are able to contribute effectively. The agenda should include a list of any documents that need to be approved or discussed. This will give members the confidence that the board is taking all important aspects of a company’s development into consideration, and not slack off.
It’s recommended to avoid discussing irrelevant topics in board meetings, however it’s not always feasible. To reduce this problem, try to encourage discussions in a way that everyone’s opinion is respected and valued. This can be done by incorporating tools such as decision matrices to your board meetings.